Project Coordinator Amsterdam

Do you want to be part of a growing Global Executive Search firm operating in Higher Education, Arts and Culture and Non-Profit? Do you thrive in dynamic support roles, where you are always in touch with clients, candidates and colleagues?

The Project Coordinator position is a role that requires a flexible and energetic multi-tasker who is keen to support a fast-paced, busy team and to learn and develop project management skills. Your focus will primarily be on internal delivery, with some contact with clients and candidates and with a view of developing the skills required to be a successful Project Manager.

This role requires willingness to help and ability to anticipate support where it is required by the Project Management Team, as well as some wider support in the firm including front of house and other ad hoc duties. Although not solely responsible for a project portfolio, you will be involved in a range of tasks across a variety of high-level executive searches, supporting the project management teams across a number of practice groups (Social Impact & Environment; Research, Technology & Innovation; Schools; Global Higher Education; Boards; and Arts, Culture & Sports) as you develop your skills and capabilities as a Project Manager.

Key Responsibilities:

Project support

• Have a full understanding of the executive search process and of the particular projects/clients of which you are supporting;
• Full management of advertisement responses – including handling Equality and Diversity monitoring/metrics and letting down unsuccessful advertisement candidates;
• Produce high quality soft copy versions of client paperwork; 
• Proofing all internal and external communications and documentation, including but not limited to: appointment details, advertisements, proposal documents and process paperwork;
• Liaise with partner media agency to request media schedules and advertisement placement, as well on design of appointment details;
• Assist with purchasing, logging project costs, invoicing and expense reconciliation;
• Support with the final interview process of projects – including assisting candidates in arranging travel and accommodation, arranging reference calls, and any additional candidate assessments;
• Provide the Project Management Team with administrative support, including the production of consultant day files, pitch prep, paperwork for meetings etc;
• Ensure that databases and electronic projects files are accurate and up-to-date;
• Provide cover and support Front of House and Office Manager as needed, including Reception cover;
• Ad hoc PA/secretarial/administration duties and additional responsibilities at the request of your line manager;
• Arranging consultant travel and accommodation requirements as required.

Business Development:

• Proactively providing business development support to the consulting team (drafting and sending emails, booking lunches, etc.);
• Working alongside Project Managers to organise business development trips for consultants, as appropriate.

The ideal candidate will possess:

• Sharp and rigorous attention to detail, while working at high volume and high pace;
• The ability to multi-task and balance conflicting priorities; excellent time-management and organisation skills;
• An openness to work collaboratively and to contribute to the development of a growing team;
• A willingness to go above and beyond in your duties and someone who strives to learn, grow and develop within their role;
• A commercial mind-set and the desire to work in an environment that provides high-quality administration and excellent client services at all times;
• Proactivity and passion and enthusiasm for the mission-driven sectors that we work in;
• A tenacious, committed and results-oriented attitude;
• Strong personal values and a high level of integrity; Strong appreciation and understanding of the importance of punctuality, accountability, responsibility and ownership; Discretion;
• A creative and flexible approach to project coordination and problem-solving;
• A sense of calm and control in challenging situations;
• A willingness to contribute to and continuously develop the culture within the team and wider firm; of maintaining best practice in the quality of world-class project management;

What can we offer you?

As well as notable opportunities for development, we offer a benefits package and volunteering days. As a retained search firm, we offer a competitive salary, which is not driven by commission. In addition, there are excellent benefits which include private health coverage and a life assurance and benefits platform. This is a permanent role based in the Amsterdam Office.

A leading international executive search firm that provides leadership advice for organizations in education, research, healthcare, non-profit and culture in more than 60 countries around the world.

Sollicitatieprocedure

Please note that we agreed with our clients to only introduce them to candidates who already live in or near Amsterdam. Although we understand that you are willing to relocate or commute, we have agreed with our clients not to accept this as an adequate option.

Are you interested in the position and do you have the required skills and experience. Please send us your CV with a short letter of motivation. You will receive an answer from us within 5 working days. For more information please check our website www.projob.nl or call us at 020 - 5738383. We are looking forward to hearing from you!